How A lot Does Doc Administration Software program Value? 2023 Pricing Information


Obtain This Pricing Information As a PDF  

Pricing is likely one of the most necessary elements in selecting any software program, particularly DMS (doc administration software program).

Some distributors present clear pricing info on their websites, whereas others desire to offer a specialised quote, as corporations’ necessities for software program are inclined to differ.

We’ve developed this pricing information to element pricing sorts, further prices an organization wants to think about and pricing examples from well-liked DMS distributors.

What Is DMS?

Doc administration software program (DMS) is an digital resolution devoted to storing, monitoring and archiving information. It has a number of advantages for corporations, together with lowered expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS methods are workflow administration, collaboration, imaging/seize, metadata and model management.

DMS Pricing Fashions

DMS distributors use two well-liked pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.

Subscription plans – When the seller hosts the software program on its servers (also referred to as Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription price. That is helpful for corporations that don’t wish to host and keep their information. The usual pricing construction is per person, per thirty days, and is often based mostly on the variety of workers who entry the software program. Most doc administration software program distributors provide scalable subscription plans which can be based mostly on the variety of customers and the kinds of options which can be included in every plan.

Perpetual licensing – With perpetual licensing, the corporate hosts the info by itself servers, so it solely must pay for the software program upfront. It could pay a recurring value, usually yearly, for upkeep or assist. Perpetual licensing is a lovely possibility for companies which can be involved with information safety or have complicated wants (e.g., giant organizations).

Open Supply Software program

Some distributors provide open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their methods. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options is usually a problem in some instances, for the reason that firm bears the price of internet hosting the software program and there are restricted buyer assist choices.

Extra Prices To Think about

Many companies are included within the unique subscription or licensing value. Nevertheless, some distributors could present different companies at further prices, so corporations might want to take that into consideration.

Implementation – Costs of implementation companies differ by vendor and might embrace entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., challenge administration options or accounting methods).

Coaching – Some distributors could embrace primary coaching companies free of charge, whereas others provide them at a further value, particularly if the coaching is completed on the consumer’s web site.

Assist – Primary assist (e.g., data base, e mail assist) is usually included within the value. Nevertheless, some distributors provide non-compulsory superior assist, equivalent to entry to a devoted customer support supervisor.

DMS Vendor Pricing

We’ve in contrast pricing for some well-liked DMS options. There are a lot of distributors out there that don’t publicly present pricing particulars, so that you’ll must contact them instantly for a quote.

Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, per thirty days. It has a 100 GB file storage capability, 2 GB file sharing capability and cell system administration integration. The Enterprise tier prices $15 per person, per thirty days (requires a three-user minimal), and affords limitless storage, as much as 5 GB file sharing capability, the power to handle bulk customers and the power to save lots of as much as 50 variations of a file.

The Enterprise Plus tier is priced at $25 per person, per thirty days, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, per thirty days and has as much as 50 GB file sharing capability and extra security measures, equivalent to password enforcement, restriction of offline entry and multifactor authentication.

Lastly, the Enterprise Plus tier is a brand new plan that features all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced assist companies and entry to the Field Platform, Field Defend and Field Governance options. Please contact Field instantly for a quote.

Contentverse – This software program is obtainable in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, per thirty days, and contains cell performance, superior search and group collaboration. Enterprise is priced at $33 per person, per thirty days and boasts further options, equivalent to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller affords perpetual licenses. Please contact them for a quote.

Doc Locator – ColumbiaSoft affords two annual subscription pricing plans for Doc Locator: On-Premise ($41 per person, per thirty days) and Hosted $48 per person, per thirty days).

The instance pricing displays 15 or extra customers. ColumbiaSoft additionally offers 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent internet. Pricing for the choices is obtainable by quote.

There are further charges for implementation and coaching companies. Please contact ColumbiaSoft instantly for these costs.

Dropbox Enterprise – Dropbox Enterprise consists of six plans. The Skilled plan prices $19.99 per thirty days for a single person ($16.58 per thirty days for single person if billed yearly) and contains 3 TB of storage and lots of primary Dropbox options. There’s a separate plan, Dropbox One, that features eSignature performance for $31.99 per thirty days ($24.99 per thirty days if billed yearly).

The Normal plan prices $18 per person, per thirty days ($15 per person, per thirty days if billed yearly) and contains 5 TB of storage. There’s a separate plan, Normal + DocSend, that prices $83 per person, per thirty days ($50 per person, per thirty days if billed yearly) that features DocSend’s options (e.g., real-time doc analytics, a number of paperwork with a single hyperlink, e mail verification). The Superior plan is priced at $30 per person, per thirty days ($24 per person, per thirty days if billed yearly) and has limitless storage. The Enterprise plan requires a quote. For particular options listed below every plan, head over to our Dropbox Enterprise pricing publish.

Evernote Groups – Evernote Groups prices $24.99 per person, per thirty days ($20.83 per person, per thirty days if billed yearly) and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.

FileCenter – Corporations can select from three plans: Normal ($100), Professional ($200) and Professional Plus ($300). The Normal version contains primary doc administration options, whereas the Professional version provides on e mail file sending, single-click conversions to PDFs and tech assist. The Professional Plus offers extra further options, equivalent to computerized web page cleanups and barcode assist.

The pricing above displays a single license. For multilicense alternatives, please contact the seller for a value quote. The value contains the primary yr of upkeep, however annual upkeep renewals value $25 (Normal), $50 (Professional) and $75 (Professional Plus).

Fluix – The Fluix Core plan is $30 per person, per thirty days, and requires a minimal of 10 customers. It contains many options, equivalent to annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix affords a spread of add-on options, equivalent to Energy Analytics ($10 per person, per thirty days) and Conditional Logic ($5 per person, per thirty days).

GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan accommodates as much as three customers (extra might be added for a further value). It contains options, equivalent to limitless varieties/submissions/information storage, real-time collaboration, autofill with preexisting information, the power to seize and add photographs, offline entry, one free demo kind, precedence tech assist and a self-paced on-line onboarding program. GoCanvas affords analytics and integrations for a further value.

The Elite plan accommodates as much as seven customers (extra might be added for a further value). It contains all the options of the Important plan, plus buyer dealing with varieties, analytics, integrations, API, single sign-on, two free demo varieties and a devoted buyer onboarding program.

GoCanvas not publishes its pricing, so please contact the seller for a quote.

Google Drive – Google Drive is free for particular person use. Nevertheless, enterprise can select from Google Workspace’s 4 pricing plans that embrace Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, per thirty days for as much as 30 GB of storage, video conferencing, and telephone, e mail and on-line assist. The Enterprise Normal plan is priced at $12 per person, per thirty days for as much as 2 TB of storage, video recording and as much as 150 members in video conferences. The Enterprise Plus plan prices $18 per person, per thirty days for as much as 5 TB of storage, attendance monitoring and as much as 250 members in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is obtainable by quote solely, and contains further options, equivalent to enhanced assist, limitless storage, noise cancellation and in-domain dwell streaming inside conferences and enterprise endpoint administration.

PaperPort – Kofax affords two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing is just not out there publicly. Please contract Kofax for a quote.

pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a yr and contains all of pCloud’s options, equivalent to 500 GB of storage. The Premium Plus tier is priced at $99.99 a yr and contains 2 TB of storage. pCloud affords a lifetime subscription the place customers will pay a one-time price of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.

Pricing for pCloud Enterprise begins at $9.99 per person, per thirty days (month-to-month) or $7.99 per person, per thirty days (yearly). Please contact their gross sales group to be taught extra.

PinPoint – Pricing for PinPoint begins at $17 per person, per thirty days and is predicated on the variety of customers. Assist, coaching, product updates and a devoted Account Supervisor are included within the value. Contact LSSP instantly for a custom-made quote.

Zoho WorkDrive – Zoho Docs has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per person, per thirty days, has a 1 GB file add restrict and storage begins at 1 TB per group for as much as 10 customers. It contains many options, equivalent to group folders, granular entry controls, the Zoho Workplace Suite, cell entry, desktop sync, common content material search, an admin dashboard and observe updates.

The Group plan prices $4.50 per person, per thirty days, has a 5 GB file add restrict and storage begins at 3 TB per group for as much as 10 customers. It contains all the options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.

The Marketing strategy prices $9 per person, per thirty days, has a 50 GB file add restrict and storage begins at 5 TB per group for as much as 10 customers. It contains all the options of the Group plan, plus customized branding, group folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.

Backside Line

The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with completely different tiers that supply particular options. For corporations, the secret’s to resolve what number of customers will entry the software program, what options are essential versus good to have and the way the software program will probably be applied (cloud versus on-premise). It’s additionally necessary to think about any further charges for implementation, coaching or assist.

Should you’re in search of extra info on doc administration software program or wish to examine completely different distributors, we’ve reviewed greater than 25 options.

Obtain This Pricing Information As a PDF  

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